Verifying for a Remote Online Notarization Session in the US Without a Social Security Number

Remote online notarization (RON) has transformed how people handle important documents, making it easier to sign and notarize papers without meeting in person. But verifying the identity of a signer remains a critical step to prevent fraud. Traditionally, having a US Social Security Number (SSN) was a key part of this process. Today, many states have expanded their options, allowing signers to prove their identity without an SSN. This post explains how remote online notaries verify identities in the US, what alternatives exist to the SSN, and what signers should know to complete notarizations smoothly.

How Remote Online Notarization Works

Remote online notarization lets signers connect with a notary public through a secure video call. The notary watches the signer sign documents electronically and confirms their identity before notarizing. This process is legally recognized in many US states, with specific rules to ensure security and authenticity.

Identity verification is the most important part of RON. The notary must confirm the signer is who they claim to be. This protects against fraud and ensures the notarized document holds up in court.

Why the Social Security Number Was Once Required

For years, many states required signers to provide their SSN during remote notarizations. The SSN was used as part of an identity quiz, where the signer answered questions based on their credit history or public records. This method helped confirm the signer’s identity by matching answers only the true person would know.

However, requiring an SSN posed challenges:

• Not everyone has an SSN, such as non-US citizens or residents.

• Some people hesitate to share their SSN online due to privacy concerns.

• The identity quiz could fail if credit records were incomplete or outdated.

  
  

Because of these issues, states began exploring other ways to verify identity without relying solely on the SSN.

Alternative Identity Verification Methods

Today, many states allow remote online notaries to use different methods to confirm identity. These include:

1. Biometric Verification (Facial Recognition)

Biometric technology compares the signer’s live video image to a government-issued photo ID. The system uses facial recognition software to confirm the person on camera matches the ID photo.

This method offers several benefits:

• No need to provide an SSN.

• Quick and automated verification.

• Difficult to fake or spoof.

  
  

Biometric verification is becoming more common as technology improves and states update their laws.

2. Credible Witnesses

Some states permit the use of a credible witness to verify identity. This is like having a trusted friend vouch for you during the notarization.

Key points about credible witnesses:

• The witness must personally know the signer.

• The witness cannot benefit from the document being signed.

• The witness confirms the signer’s identity to the notary during the session.

• The witness may need to provide their own ID.

  
  

This option helps people without an SSN or government ID complete notarizations securely.

State-by-State Variations

Each US state sets its own rules for remote online notarization. While many have adopted biometric verification and credible witness options, the exact requirements vary.

Before starting a remote notarization, check your state’s specific laws and the notary’s procedures.

What Signers Should Prepare

To ensure a smooth remote online notarization without an SSN, signers should:

• Have a valid government-issued ID ready (passport, driver’s license, etc.).

• Confirm if biometric verification is available and understand how to use it.

• Identify a credible witness if required and ensure the witness meets state rules.

• Use a reliable internet connection and a device with a camera.

• Follow the notary’s instructions carefully during the session.

  
  

Benefits of Not Requiring an SSN

Removing the SSN requirement makes remote notarization more accessible and secure:

• Inclusivity: Non-US citizens and others without SSNs can notarize documents.

• Privacy: Signers avoid sharing sensitive SSN information online.

• Flexibility: Multiple verification options suit different situations.

• Security: Biometric and witness methods reduce fraud risk.

  
  

This evolution reflects how technology and law adapt to meet modern needs.