Remote Online Notary Network
Notarize Your Documents Online
with a Professional Electronic Notary
Remote Online Notary Network
Aims to Protect Against Real Estate Fraud
& Raise the Bar for Remote Online Notary in Real Estate
There's More to Remote Online Notary Closings for Real Estate Than You Think
Let's Discuss It Before You Streamline Your Business, Out of Business
Remote Online Notary Network Offers Multiple Levels of Service for Title, Escrow,
& Real Estate Attorneys Across the United States
Partner With Our Parent Company to Process Orders (Best for High Volume Clients)
We know higher volume Real Estate partners may not have the infrastructure they need to interview, maintain credentials, schedule closings, and keep up with closing questions. Which is why we encourage higher volume clients to partner with our parent company, Unlimited Ink Notary to help manage your Remote Online Notary needs. We can quickly build a team of Remote Online Notaries who specifically handle your clients and closings with stellar customer service.
Hire Direct: Interview Your Own Remote Online Notary Using Our Guidance
We invite Title, Escrow, and Real Estate Attorneys (especially for smaller operations) to make direct partnerships with Notaries who are Remote Online Notary capable. Using our guidance, you can create amazing partnerships that are just right for your office when it comes to Remote Online Notary and Real Estate Closings. In fact, we highly recommend building 2-5 good relationships with different Remote Online Notaries from different states just to ensure that you are always covered.
Here is Some More Helpful Information About Remote Online Notarization
You Might Find Useful When Setting Up Remote Online Notarizations With
Your Clients for the First Time
Remote Online Notary Network
Notarize Your Real Estate Documents Online
with a Professional Remote Online Notary
Here is Some More Helpful Information About Remote Online Notarization
You Might Find Useful When Setting Up Remote Online Notarizations With
Your Clients for the First Time
Yes! Remote Online Notary Saves Time & Money
However, There's More to Consider Than Just Hiring
Someone Who Has Access to a Remote Online Notary Platform
Just because a Notary Public has access to a Remote Online Notary platform doesn't mean they should be conducting your closings online. Remote Online Notary closings are more complex than traditional closings for a Signing Agent and education and proficiency is a necessity when it comes to preventing fraud. Each State has specific regulations set forth for Remote Online Notarization and some of these regulations vary from the regulations set forth for in-person notarizations. An untrained or inexperienced Remote Online Notary could easily cost you more money in one session than you'll save in years using Remote Online Notary to streamline.
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And although this is true for in-person Real Estate Closings as well there are added risk when it comes to Remote Online Notarization any Notary you work should be working to avoid.
How We Choose Notaries for Real Estate Transactions Might Help You Make Better Choices When You Are Contracting Notaries Public for Your Real Estate Closings
Minimum requirements simply have to go out the window when it comes to hiring a Remote Online Notary for a Real Estate Closing! Unlike some of the big tech companies out there, we look for the following when we are hiring a Remote Online Notary for our clients Real Estate Closings:
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State Specific Training for In-Person & Remote Online Notary When Applicable
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At least commission term of experience as an in-person Notary having worked in Real Estate Closings
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Additional Training Specifically for Real Estate Closings
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Online Fraud Prevention Training & Certification
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​Access to a Mismo Certified Remote Online Notary Provider
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500,000+ Errors and Omissions Insurance
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500,000+ Per Occurrence Cyber Crime Coverage
We Don't Contract "Button Clicker's" or
"Order Takers" Because It's Not Safe for Our Clients
You should be very careful who you partner with for Remote Online Notarization services. Especially those who ask you to fill out binding contracts for Remote Online Notary Services before you've actually seen how it will pan out for you and your clients.
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Notaries who are not paid fair wages for Real Estate Closings (Around $15) sit at their computers more concentrated on clicking to get an order than actually doing their job as a Notary Public or even a customer service representative of your company.
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There should be a fine line of respect for what your Notary Public, Signing Agent, will be doing to protect your company whilst providing excellent customer service.
How This Adds Up to Fraud Prevention for Real Estate Closings for Your Title, Escrow, or Real Estate Attorney Firm
When a Notary Signing Agent preforming a Real Estate closing has adequate training over Real Estate documents, they are more focused on the most important aspect of your closing - fraud prevention. Many newer Notary Signing Agents struggle through Real Estate closings out of rears of missing a signature, making their hiring party happy, or simply just remember what a document means. Requiring advanced training from your any Notary Public you work with is your first line of defense to fraud free closings.
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Experienced Notary Signing Agents, having worked with traditional paper closings are more relaxed and poised for Remote Online Notary work. Their minds are not tied up with the additional task and regulations that come along with Remote Online Notary for Real Estate closings. Also, when they are properly ensured they have less worries if by chance a mistake does happen.
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Lastly, when a Notary is adequately compensated, given enough time to properly conduct a closing, they prevent more than just Real Estate Fraud - they prevent bad reviews with their great customer service.
Any Remote Online Notary Platform Being Used for a Real Estate Transaction Should be MISMO Certified
We know higher volume Real Estate partners may not have the infrastructure they need to interview, maintain credentials, schedule closings, and keep up with closing questions. Which is why we encourage higher volume clients to partner with our parent company, Unlimited Ink Notary to help manage your Remote Online Notary needs. We can quickly build a team of Remote Online Notaries who specifically handle your clients and closings with stellar customer service.
Real Estate Professionals Seeking to Streamline Closings with Remote Online Notary Should Know and Understand the Critical Aspects of Remote Online Notary To Better Prepare Their Clients
Remote Online Notary is not a genie in a bottle or magical wand. Yes, it does save time, money, and help reduce fraud when you are partnered with Professional Notaries who are customer service oriented. However, there are certain draw backs that you will want to understand about the technology so that you can best prepare your customers. Real Estate Professionals who use Remote Online Notary will be able to prepare their clients for the following:
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Ideal Closings should sign at least 48 hours prior to closing day in case the signer fails KBA
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KBA Failures results in a 24-hour lock-out to reattempt the session​
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Signers may be assigned a Notary from a particular State based on the type of ID they present
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It is always up to the Title, Escrow, or Attorney to notify the Notary Service if there are any State restrictions​​
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Singers must have a valid US Driver's License, State ID, or United States Passport
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Several States also allow for Foreign Passports
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Credible Witness may be an option for those without proper identification, however, only a handful of State offer credible witness.
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All Signers must have their Physical ID with them for their session
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Signers should be prepared to connect via WI-FI for the best possible session
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Remote Online Notary can work with cellular but weak connections often pose problems​
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- Signers may sign on any device with two-way audio and video abilities; however, it is highly recommended to sign using a tablet or computer for the best view of the documents
- Signers should always ensure their camera will be able to focus in on all text and holograms of an ID. We recommend only using devices with cameras that were build after 2018 if possible. ​
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Signers Must Pass Two Forms of Electronic Verification + a Physical Inspection of their Photo ID
Most Remote Online Notary Platforms come with a built-in Credential Analysis of IDs. This will account for one of the two electronic verifications. The secondary type of verification are called KBA and BIO Metrics. Please note - Underwriters sometimes have a preference on which type of verification they will allow. It is important that all Title, Escrow, and Attorney's communicate with their underwriting teams to relay to their Signing Service or Notary what will be allowed.
Here is more information about the two forms of verification:
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KBA stands for Knowledge-Based Authentication, a security process that verifies a user's identity by asking personal questions only the account holder should know. It is used for password resets, new account creation, and fraud prevention in banking or sensitive services.
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Biometrics uses advanced technology—primarily facial recognition, liveness detection, or fingerprinting—to verify a signer's identity in real-time, often replacing or enhancing Knowledge-Based Authentication (KBA). Biometrics is one of the most underrated and under used of the two ID verifications but those who approve it have much smoother Real Estate transactions.
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To Assist Your Notary & the Signers During a Remote Online Notary Session You Should Remove Any Unnecessary Paperwork or Have Any Forms That Require Great Detail Signed by Docusign Prior to the Session
Closing Documents that can be handled by DocuSign should be handled by DocuSign prior to the closing. Remote Online Notary should truly only be used for the documents you need Notarized and maybe a few other critical documents you'd like to have recorded during the Notaries session. Providing Seller or Buyer Information sheets create poor user experience and are disrespectful to both the signer and the Notary during the session as they are often complicated to fill out at the time of closing.
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Adhering to this will ensure that your signer's closing experience is superior to your competitors. When a Signer has a great experience they will often want to share that experience with others and return to you for business in the future.