SEC Form ID (OMB No. 3235-0328): How Online Notary Services Simplify the Process

Any individual or entity seeking access to the SEC’s EDGAR system must complete Form ID – Uniform Application for Access Codes. This form is required before filing documents electronically with the United States Securities and Exchange Commission, and one of the most critical steps in the process is proper notarization.

Mistakes or delays with notarization can prevent timely EDGAR access—impacting compliance deadlines, filings, and regulatory obligations.

What Is SEC Form ID?

SEC Form ID is the official application used to obtain EDGAR access codes, which are required to submit filings such as:

• Registration statements

• Periodic reports

• Ownership filings

• Corporate disclosures

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The form collects identifying information about the applicant and must be signed and notarized before submission.

Why Notarization Is Required for Form ID

The SEC requires notarization on Form ID to:

• Verify the identity of the applicant

• Confirm the authenticity of the signature

• Prevent fraudulent EDGAR access

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Improper notarization—such as missing certificates, incorrect wording, or unauthorized signing—can cause the SEC to reject the application, delaying access to EDGAR.

Online Notary Services for SEC Form ID

Using a Remote Online Notary (RON) is one of the fastest and most efficient ways to notarize SEC Form ID.

Online notarization allows applicants to:

• Complete notarization from anywhere in the U.S. or abroad

• Avoid travel to a physical notary

• Meet tight SEC filing deadlines

• Securely verify identity using compliant technology

For attorneys, corporate officers, investment managers, and foreign applicants, online notarization is often the most practical solution.

Common Form ID Notarization Issues to Avoid

Applicants frequently encounter delays due to:

• Missing notarial certificates

• Improper signer capacity (individual vs. entity)

• Illegible scans or uploads

• Incorrect dates or signature placement

Working with a notary experienced in SEC and federal compliance forms helps ensure the Form ID is completed correctly the first time.

Washington, DC and Federal Filing Considerations

Although the SEC is headquartered in Washington, DC, Form ID notarization does not require an in-person DC notary. A properly commissioned online notary can notarize the form remotely, provided all legal requirements are met.

This flexibility is especially beneficial for:

• Out-of-state filers

• International applicants

• Time-sensitive SEC submissions

  
  

SEC Form ID is a critical gateway to EDGAR access, and notarization is a required step that must be handled with precision. Online notary services provide a secure, compliant, and efficient solution for completing Form ID without unnecessary delays.

If you are preparing an SEC filing and need Form ID notarized, working with an experienced online notary can help you move forward with confidence and stay on track with regulatory deadlines.

📌 Book your online notary session today